ISO 14298
ISO 14298 security printing management consulting
ISO 14298 consulting helps security printing organisations manage materials, prepress data, production and destruction through traceable handovers. Vosurein reviews the scope, customer security requirements, existing processes and records, then helps assign responsibilities, implement controls and conduct internal reviews.
For Your Business
Who this service is for and when to start
This service is for organisations carrying out security printing and meeting customer security requirements. If serial numbers, material quantities and waste-destruction records cannot be reconciled, start by identifying gaps and priorities.
The Challenge
Common challenges faced by businesses
If customer files, printing plates, special paper materials, and waste are managed separately by different units, it may not be possible to verify the input and destruction quantities at the end of the order. Secure printing is not just about producing qualified products; it also requires ensuring that data and materials are not out of control during outsourcing, transportation, or leftover processing.
Our Approach
Methods and applicable requirements
The applicable edition is ISO 14298:2021 with Amd 1:2024. The 2021 publication is the second edition, following the 2013 edition.
ISO 14298 sets requirements for managing security printing processes. Include customer security requirements without conflicting with the standard. Consulting focuses on control of information and materials through prepress, production, delivery and destruction. Anti-counterfeiting performance testing is a separate responsibility.
The following consulting tasks can be arranged to suit your needs.
Current Status and Risk Review
Identify sites, processes, assets, threats, and management gaps.
Customer and order management
Organize security requirements, authorizations, order changes, and delivery responsibilities.
Personnel and access management
Review roles, permissions, confidentiality, training and visitor management processes.
Information and prepress data management
Organise controls for customer files, versions, transfer, access and retention.
Materials and production management
Plan identification, quantity reconciliation and traceability for materials, work in progress, finished goods and nonconforming products.
Outsourcing, delivery, and destruction management
Organise supplier requirements, transport handovers, records of remaining materials and evidence of scrap destruction.
Incident and response collaboration
Define incident reporting, investigation responsibilities, customer communications and improvement tracking.
Internal review and improvement
Support system pilots, internal audits, management reviews and certification preparation.
Process
Consulting scope and process
Review order assets and risks
Trace customer files, printing plates and special materials through an order. Confirm custody and authorisation responsibilities, and identify security gaps in transfer and production.
Access and production quantity control
Connect file version control, access permissions and material reconciliation in a procedure. Define who identifies and handles leftover materials, scrap and nonconforming products.
Pilot outsourced delivery and destruction procedures
Follow one outsourced task or delivery. Check handover records, quantities and evidence of destruction, and confirm that external providers can return the required information.
Security Incidents and Traceability Review
Check the traceable scope and reporting speed using abnormal cases, arrange improvements, and review whether customer security conditions continue to be controlled.
Preparation
What documents do companies need to prepare?
- Customer Requirements: Order security conditions and authorization scope.
- Information Assets: Files, printing plates, versions, and access permissions.
- Material Processes: Verification of materials, semi-finished products, finished products, and scrap.
- External Records: Records of delivery, outsourcing, destruction, and anomalies.
For the initial discussion, you can provide a summary. Handle customer, personal and confidential business information within the necessary scope and agreed access permissions.
Project Planning
Estimating time and cost
Costs depend on the printing process, sensitive assets, outsourcing, and delivery method. When multiple customer security conditions are involved, each authorization and retention rule needs to be checked individually.
Consulting covers security printing processes and evidence. Anti-counterfeiting design, authenticity assessment, cybersecurity engineering and qualification for specific customers are arranged separately.
FAQ
Frequently asked questions
Does certification mean a product cannot be counterfeited?
No. Secure printing process management, anti-counterfeit technology, authenticity verification, and product performance each have separate roles; specific solutions or customer qualifications should be checked separately.
Can existing systems and records be reused?
You can first review the existing order requirements, material batches, access processes, and de-identified handover destruction records to confirm applicable period, scope, and evidence quality, then fill in gaps; rewriting all documents is not a prerequisite for implementation.
What records need to be kept for printing scrap?
Confirm quantity, identification, handover, and handling evidence according to customer security conditions, allowing remaining materials and scrap to be checked against the order; destruction methods and external handling responsibilities must also be agreed.
How are consulting and third-party certification responsibilities divided?
Vosurein supports system implementation and preparation but does not issue third-party certificates. Confirm the applicable certification scheme, accreditation scope, fees and schedule separately. A certificate does not constitute product approval or proof of compliance with every regulation.
Should general commercial printing always use this?
It should be determined based on whether secure printing activities are involved and customer security requirements; not all printing quality issues should be classified as secure printing management requirements.
Which version should be confirmed before implementation?
The applicable edition is ISO 14298:2021 with Amd 1:2024. The 2021 publication is the second edition, following 2013. When implementing or transitioning, confirm the edition and transition arrangements required by customers and the assessment scheme. Publication of a standard does not itself set an organisation’s transition deadline.
Related
Related services and enquiries
Please provide the industry, activities, locations, main requirements, and expected completion time.Contact Vosurein
Content checked: . Applicable versions and requirements depend on the company’s circumstances.
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